procedures for managing teachers records at jinja district local government

Description

The study purposely looked at the procedures for managing teachers records at Jinja district Local Government, focusing on primary and secondary teachers and how their records are managed right from creation, maintenance, use, distribution and disposal. Research tools like interview guide and Observation guides were use given the fact that the study undertook a case study design. Interviews were conducted on two respondents who were Assistant Senior Records Officer and the District Personnel Officer respectively. The two respondents were chosen given the fact that the Assistant Senior Records Officer new all it took on the teachers records management and the District Personnel Officer deals with each employee working under the District. The study found out Some of the teachers records types included; Appointment letter, Termination letter, Medical checkup report, Performance appraisal reports, Recommendation letters, Loan acknowledgement letter, Study leave, Sick leave, Ladies Maternity leave, Upgrading leave and .Resumption of duty letter. Also the study challenges that face Teachers records management Procedures include; inadequate space, storage equipment, inadequate funding, Lack of staff training and Lack of interest by the district top administrators. The study suggested solutions to the challenges faced in the management of teachers records as expand on the storage space, staff training, to include the records department on budget for a financial year, setting up a records management system and Requisition of enough storage equipment. Finally recommendations were drawn entailing drafting of standard procedures for records management, training of records management staffs, Sensitization of teachers and head teachers on the importance of bringing their newly received records to the district registry, and sensitization of the District Top Management team about the importance and need for records in order to create courage of funding for the Department,