An archive or archives is a collection of documents and records that contain historical information and have an enduring value to the organization. Automation is the use of electronics and computer-controlled devices to assume control of processes. Automating archives outlines the ways involved with using information technologies to manage archival materials in an organization. The study was guided by the following specific objectives, that is; to find out the types of archival materials, to examine the existing system for managing archives, to identify the challenges facing the existing system for the archives. The methods used to collect data were qualitative in nature and they included; interviews guides and observation guides. Data was presented in tabulations, graphs and in an essay form, The study was motivated by inadequate computer terminals and difficulty in archival retrieval which affected the running of different activities at the organization since the accumulation of archives was taking a lot of space and time. The system components were integrated to form a fully functional system and integrated testing was carried out to locate and delete errors from the automated system to ensure that all forms work simultaneously and that are compatible. This was done by passing data through the new automated management system which involved entering the users name and password in the system and the items were checked in and out to find out whether the new automated system was fully functioning as required. Basing on the findings that have been established in the course of the study, It has been concluded that in order to manage the archives properly staff should design an automated management system to manage the archives.

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