Records are valuable assets of organizations. Good records management not only helps protect records but also enhances organizations’ operational efficiency. Recognizing the importance of good records management and of preserving Hong Kong’s documentary heritage, the Government of the Hong Kong Special Administrative Region (the Government) has developed its records management policy and procedures with regard to international standard (i.e. ISO 15489 Information and documentation - Records management published by the International Organization for Standardization in 2001) and international best practices. Records management is an important function of an organization. We believe that good and proper record keeping is evidence of a well-governed organization and should be seen as an integral part of, rather than incidental to, any business. In terms of strengthening corporate governance and promoting good management practices, we see definite merits of sharing good records management practices and procedures with government-owned or funded statutory bodies. By setting out the principles and good practices relating to records management, and providing checklist and guidelines, this document aims to help government-owned or funded statutory bodies and their staff to assess the way in which they are managing their records and to pursue improvements if necessary.

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